Contractor Agreement

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  • Freelancer Contract and Agreement

    This agreement (the “Agreement”) is made and entered into as this date (the “Effective Date”) by Clearhead Ltd and between Clearhead Ltd and contractor named above. Clearhead Ltd. (Clearhead Ltd, hereafter referred to as “Client”), having a place of business at Hat Works, 2nd Floor, 47 Guildford St, Luton LU1 2NJ.

    This contract states that the freelancer is hereafter referred to as “Employee”. The contract is in regards to professional Employee creative services to be performed for this project and all future projects with the Client.

In consideration of the mutual covenants made herein, the parties agree as follows:

    Employee agrees to produce the agreed work (the “Work”) at the request of the Client for fees agreed upon in advance and turn in or deliver the Work by an agreed upon deadline or to an agreed schedule.

    Employee agrees that Client will be the sole author of the Work, which will be original work by Employee, free of plagiarism. Employee agrees to use reasonable care to ensure that all facts and statements in the Work are true and that the Work does not infringe upon any copyright, right of privacy, proprietary right, right of publicity or any other right of a third party.

Employee agrees that Client has the right to edit the Work as it deems appropriate for publication and that Employee will cooperate with Client in editing and otherwise reviewing the Work prior to publication. Employee will cooperate with Client if any complaints, claims or litigation should arise regarding the Work.

Employee also agrees to provide all working files to the Client once the project has been completed.

    Employee acknowledges that he/she may be furnished or may otherwise receive or have access to information which relates to the Client’s past, present or future products, vendor lists, creative works, marketing strategies, pending projects and proposals, and other proprietary information which gives the Client an opportunity to acquire an advantage over its competitors who do not know or use it (the “Proprietary Information”). If shooting for a film project, the Employee must ensure that all footage is backed up for a period of at least 1 month after shooting concludes. For other projects, the Employee agrees to keep backups for at least 1 month after the working files have been provided to the Client.

Employee agrees to preserve and protect the confidentiality of the Proprietary Information and all physical forms thereof, whether disclosed to Employee before this Agreement is signed or afterward. In addition, Employee shall not disclose or disseminate the Proprietary Information to any third party and shall not use the Proprietary Information for his or her own benefit or for the benefit of any third party.

Without limiting the generality of the foregoing, Employee shall be prohibited from discussing the Client or the Work with a representative of the press or media, either directly or indirectly, without the Client’s express prior written approval. This includes any contact directly with clients before, during or after.

    The Employee agrees to a 60 day lead time from the date they submit their invoice. The Employee is able invoice any time from the date they shoot their last day of footage or upon the completion and submission of the work for any other creative project. In the very rare circumstance that a payment will need to be delayed, it will be communicated to the Employee at least 2 weeks prior to the payment date and an updated schedule will be supplied.

The payment will be made on the nearest Friday before the 60 day lead time and very occasionally the Friday afterwards.

The Client will send a receipt of payment in the form of an e-mail when a payment has been made.

All invoices must to be submitted to
The parties agree that the only venue for any suit brought by either of them with respect to the services sold hereunder shall be in the Luton Crown Court.

    Client owns sole copyright to all ideas produced. The Employee must seek written approval from the Client to use any instance of the Work in their own portfolio. This covers before, during and after your contracted time with the Client.

If it is found that the Employee has used any material without permission, they may be asked to remove it and risk being threatened with court action.

    The Client is responsible for all written approval of the Work required for the completion of the Work.

Upon acceptance of the Work, the Client accepts responsibility for any further processes in which this work is used.

    Gross misconduct, such as violence against any other member of the team, using Client resource for personal benefit without permission, speaking to any of the Client’s rival companies about personal work or conspiring against Client in any manner, will result in the immediate termination of the contract.

    Please be aware in order to allow us to process your payments as quickly and efficiently as possible, you will need to include the following details on your invoice. If you do not submit the correct information on your invoice, we will not be able to process it.

1. Freelancer Full Name & Address (business name & address if applicable) (This must be the same name that is used for your bank account).

2. Clearhead Address - Hat Works, 2nd Floor, 47 Guildford St, Luton LU1 2NJ.

3. Invoice Number.

4. Issue Date.

5. UTR - Your Unique Taxpayer Reference number.

6. Job Details - i.e. project code, name of project/shoot, type of work carried out i.e actor, animator, day rate, over number of days, etc.

7. Expenses - if pre-approved should be individual item lines & specify type of expense (if travel expenses have been agreed, you will need to provide records/proof i.e. receipts, etc) they need to be reasonable expenses.

8. VAT - if you are or work for a VAT registered company you must state this if asked for a quote, you must include the VAT registration number.

9. Due date - 60 days from receipt from invoice once your work has been submitted / completed.

10. Bank Details - must contain full account info - account name, etc of bank account you want to be paid into.

11. Invoices & records of receipts/mileage need to be emailed to
  • Signed by Clearhead

  • Clearhead agrees to the terms outlined in this contract.